Appraisal Archivist

The Archives of the World Bank Group is looking for an Appraisal Archivist to join its team.  The World Bank Group (WBG) is a multilateral international organization that works to eliminate extreme poverty and promote shared prosperity around the world.  Established in 1944 at Bretton Woods, New Hampshire, the WBG now comprises 189 member countries and has offices in over 130 countries including the headquarters in Washington, DC.  The WBG Archives has responsibilities for WBG records throughout the lifecycle, and we’re taking-on a larger role in the appraisal, selection and preservation of born-digital information.

We are a group of dedicated archivists and records managers that love challenges, enjoy using our knowledge of archival theory and practice in creative and new ways, and work collaboratively with staff across the WBG including IT.  In particular, we are looking for an archivist with knowledge and skill in functional analysis for the purpose of appraisal, but also for advisory service to the organization in the area of records management.

This is a two-year position with the possibility for extension and transition to open-ended employment.  Deadline for applications is May 3, 2019.  We’d love to hear from you!


Archives Assistant

Primary Location : Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: : 2019-02-27, 2:50:07 PM

Closing Date: : 2019-03-27, 11:59:00 PM
Duration in Months : 36
Contract Type : Fixed Term – Regular
Probation Period : 1 Year

Organizational Setting

The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its five Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management Section (FMS), the Transport and General Support Section (TGSS), and the Seibersdorf Laboratories Services Section (SLSS).
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

Main Purpose

Under the supervision of the Supervisor of the Archives Unit, the Archives Assistant supports operations of the records centre and the long term preservation of historical records under custody of the IAEA Archives by carrying out a wide range of office support and assessment activities in connection with records transfers, disposition and appraisal, retrieval and long term preservation of historical records in all media, retention and storage management, assistance to Agency’s information management related matters.
The Archives Assistant contributes to a variety of business processes, working independently as per duties assigned in the work plan, or as member of a project team.

Functions / Key Results Expected

Perform business activities such as records transfers, location management, arrangement and archival description, appraisal, information retrieval services, long term preservation, as assigned in the work plan.
Process records transfers or inventorying through accurate data entry and data quality checks in compliance with established operating standards, including the physical move or disposition of paper records, as well as the application of digital preservation techniques to digital records.
Provide reference and reproduction (copying, scanning) services to internal customers and external researchers monitoring information security and access control rules and regulations.
Support the regular validation/revision process of established standard procedures and guidelines.
Contribute to organizational learning by supporting training activities within and outside the Archives Unit.

Competencies and Expertise

Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Actively contributes to achieving team results. Supports team decisions.
Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.
Client orientation
Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.

Qualifications, Experience and Language skills

  • Completed secondary education.
  • Minimum of four years of general clerical experience; knowledge of basic concepts and practical experience related to archives management activities would be an advantage.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, German, Russian and Spanish) is an asset.
  • English Language Test (Level 2) to IAEA standard.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 39360 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks‘ annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Archive Specialist

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for an Archive Specialist in its Data Services Department.

Main Responsibilities:

  1. Carries out digital and physical archiving tasks.
  2. Advises on and implements relevant information management policies and classification systems.
  3. Implements mechanisms to enforce compliance with OPEC information security policies.
  4. Develops processes and procedures for information security and assets conservation.
  5. Develops processes and procedures for secure document transfer and distribution.
  6. Advises, supports and collaborates with staff of the Secretariat to ensure compliance with existing information management policies.
  7. Collaborates with staff of the Secretariat to ensure that OPEC’s information digitalization is conducted properly.
  8. Manages and maintains OPEC information digitalization and management tools such as scanning applications, document management systems and automated document archiving.
  9. Explores emerging information management technologies and proposes improvements.
  10. Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position.


  • University degree: Computer Science, Information Technology or other Science studies related to Information Management/Archiving
  • Work experience: 5 years

Skills and Knowledge:

  • Information Management Skills (Digital and Physical)
  • Document Management Systems (OpenText)
  • Records Management Systems
  • Digital Archiving
  • Information Storing, Indexing and Classification
  • Configuration Management
  • MS Office Suite
  • Analytical & presentation skills
  • Communication & interpersonal skills
  • Customer service orientation
  • Initiative & integrity
  • Proficiency in written and spoken English


Commensurate remuneration package, i.e. monthly basic salary of (€ 4,061 x 12 per year), with tax-free benefits and six-week annual leave.


Applicants should kindly complete the “Application Form” which can be downloaded from our website ( and send it to:

Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna – Austria

Or email:

Online applicants should quote “Job Code 3.4.04” in the “Subject” field. An automatic reply will be sent to confirm the successful submission of the documents.

The deadline for receipt of applications is 20 May 2018. Acknowledgements will only be sent to short-listed candidates.


Das Wiener Institut für Internationale Wirtschaftsvergleiche (wiiw) ist ein unabhängiges Forschungsinstitut im Bereich der angewandten Wirtschaftsforschung mit Schwerpunkt Zentral-, Ost- und Südosteuropa. Das Institut ist seit mehr als 40 Jahren erfolgreich tätig und genießt international eine hervorragende Reputation. Unseren Kunden und Stakeholdern bieten wir ökonomische Analysen, Prognosen und Wirtschaftsdaten an. Wir haben eine Spezialbibliothek von ca. 12.000 Bänden.

Als Karenzvertretung und zur Verstärkung unseres internationalen Teams suchen wir eine/n engagierte/n


  • Selbständige Verwaltung einer kleinen Institutsbibliothek („one person library“)
  • Wissensmanagement für die MitarbeiterInnen des Instituts (u.a. Recherche in elektronischen Medien)
  • Content-Management und Updates der Website des Instituts
  • Medienbeobachtung für das Institut


  • Ausbildung im Bereich Bibliothekswesen und Informationsmanagement (Fachhochschule bzw. Universitätslehrgang)
  • Erfahrung mit Wissensmanagementaufgaben
  • Exzellente Deutsch- und Englischkenntnisse
  • Erfahrung und Kompetenz im Umgang mit elektronischen Medien
  • Organisationsfähigkeit und Fähigkeit zu selbständigem Arbeiten
  • Erfahrung mit Content Management Systemen und Datenbanken
  • Kommunikative und soziale Kompetenz

Die Stelle ist eine Karenzvertretung mit einer wöchentlichen Arbeitszeit von 15 – 20 Stunden. Das monatliche Mindestgehalt beträgt € 850 (15 Std.).

Arbeitsbeginn: ab sofort

Wenn Sie ein angenehmes Arbeitsklima in einem internationalen Umfeld mit einem interessanten und breiten Aufgabengebiet schätzen, freuen wir uns über Ihr Interesse. .

Bitte richten Sie Ihre Bewerbung mit Motivationsschreiben, Lebenslauf und Zeugnissen

Group Assistant (m/f)

Boehringer Ingelheim is an equal opportunity employer who takes pride in maintaining a diverse and inclusive culture. We embrace all aspects of diversity and inclusion which benefit our employees, patients and communities. Minority/Female/Protected Veteran/Person with a Disability (Applicable in United States of America). 
Group Assistant (m/f) – 25 hours/week166561  


The Regional Medical Department located in Vienna manages and coordinates clinical studies in Central and Eastern European countries.

Duties & Responsibilities

  • Support the team and the line manager in all administrative aspects
  • Organize internal and external meetings on international level
  • Prepare agendas and keep minutes from meetings and teleconferences
  • Travel management and administration of travel expenses, budget planning
  • Administration of working hour records
  • Collect data and prepare presentations for monthly reports
  • Design and maintain databases required for operational activities within the group
Please note that this employment will be organized through an external service provider. The Employment takes place exclusively at Boehringer Ingelheim RCV GmbH & Co KG.
For this position we offer an interesting salary package considering your expertise and personal competencies as well as your professional experience. We are obliged by law to state the minimum salary according to the collective agreement, which amounts to € 33.509,28 gross per year (full-time) for this position. Moreover, we offer our employees a variety of attractive social benefits which will be introduced in the personal interview.


  • Successful graduation at a commercial school/college (HASCH, HAK, HBLA etc.)
  • Previous work experience of minimum 3 years in administrative tasks, experience in the pharmaceutical industry is an advantage
  • Excellent organizational and highly developed administrative skills 
  • Fluency in English and German (written and verbal)
  • Strong verbal and written communication
  • Proven social skills in an international team
  • Strong MS-Office skills (Excel, Word, Power Point, Outlook etc.)

Our Culture

Boehringer Ingelheim is one of the world’s 20 leading pharmaceutical companies. Headquartered in Ingelheim, Germany, Boehringer Ingelheim operates globally through 145 affiliates and a total of some 47,500 employees. The focus of the family-owned company, founded in 1885, is on researching, developing, manufacturing and marketing new medications of high therapeutic value for human and veterinary medicine.

Social responsibility is an important element of the corporate culture at Boehringer Ingelheim. This includes worldwide involvement in social projects through, for example, the initiative “Making More Health” while also caring for employees. Respect, equal opportunity and reconciling career and family form the foundation of mutual cooperation. The company also focuses on environmental protection and sustainability in everything it does.

In 2015, Boehringer Ingelheim achieved net sales of about 14.8 billion euros. R&D expenditure corresponds to 20.3 per cent of net sales.

For more information please visit


Your application will be reviewed by our recruiting team as well as the respective department. Therefore, we do not state a specific contact person and kindly ask you to use a general salutation in your application.


Primary Location

: Europe-Austria-Vienna-Vienna


: AT-Boehringer Ingelheim Regional Center Vienna GmbH & Co KG (Austria)


: Part-time

Associate in Scientific Documentation (temporary position for 1 year)

Switzerland, Basel-Town, Basel

As an Associate in Scientific Documentation you are working in a team of information and documentation specialists supporting research and early development scientists in their efforts to manage effectively their IP and scientific knowledge relevant information. As a member of our service delivery team for scientific reports and laboratory notebooks, you will work with a high focus on quality. Your tasks include:

  • Support of users with the submission of reports to our internal repository
  • Issuing, tracking, collection, quality control and archiving of paper Laboratory Notebooks
  • Overseeing Roche external scanning, microfilming and archiving
  • Contribution to the continuous improvement of existing processes, and the documentation of service activities. This includes writing of SOPs and other governance documents

 Who you are

  • You’re someone who wants to influence your own development. You’re looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point.

    As an ideal candidate you have some experience in Documentation Management or Information and Knowledge Management, preferably in life science industries. You enjoy working with internal customers and you bring good communication and documentation skills with you. Additionally, you bring:

    • A degree as documentation/information specialist or a degree in life sciences
    • A very clear and structured way of working
    • Good English and German language skills (additional languages, e.g. French are an asset)
    • And… you are looking forward to going through a steep learning curve, mainly getting trained on the job

    Applications should include CV and motivational letter.

    Read more

    Who we are

    Basel is the headquarters of the Roche Group and one of its most important centres of pharmaceutical research. Over 8,500 people from approximately 90 countries work in Basel, which is one of Roche`s largest sites. Read more.

    Roche is an equal opportunity employer.

    Job facts

    • Location Switzerland, Basel-Town, Basel
    • Function Research
    • Subfunction Scientific Information Management / Bio
    • Schedule Full-time
    • Job level Individual Contributor
    • Job type Temporary Employee
    • Division Roche Pharmaceuticals
    • Date 2016/06/07
    • Job-ID 3233751253

Get in touch

Section Head (Archives and Records Management), IAEA, Vienna

 Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

Closing Date: 2015-09-22
Duration in Months: 36
Contract Type: Fixed Term – Regular
Organizational Setting
The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.
Main Purpose
Reporting to the Director of General Services, the Section Head is the Archivist of the IAEA and is responsible for the management of Archives and Records Management services, as well as strategy, monitoring and management of Human Resources and other resources assigned to the section. He/She establishes and leads the maintenance of a framework of policies and services that ensure the creation and management of authentic, reliable and usable records capable of supporting IAEA business functions and activities for as long as they are required.
The Section Head is accountable for defining the Archives and Records Management strategy and in doing so: (1) leads and manages, guides and supports the team, and plans the resources in the most efficient and effective manner; (2) provides substantive expertise leveraging the knowledge and experience in the field, (3) advises senior management in matters of strategy, policy and complex cases, and (4) is a change agent, actively mobilising staff and resources to implement changes.
The Section Head establishes and manages relationships with staff in the Division, and at all levels throughout the IAEA by providing strategic advice and expertise, assistance and guidance in areas for which the section is responsible. The Section Head ensures consistency and coordination of efforts in the provision of the highest quality archive and records management services for all departments and for the Offices reporting to the Director General through appropriate liaison and consultations within the IAEA. The Section Head interacts with the representatives of diplomatic missions and maintains extensive coordination and cooperation with counterparts at other UN and international organizations.
Functions / Key Results Expected
  • Lead and manage an effective team of professionals and staff, promoting internal and external collaboration, and ensuring through learning opportunities, work assignments and recruitment an effective balance of skills and resources.
  • Formulate and manage the strategic plan for the Section;
  • Oversee the Section’s work plans, Human Resources requirements, budget and quality management objectives;
  • Provide specialist advice on archive and records management matters relating to, inter alia, the documents of the Policy-making Bodies including the IAEA Statute, General Conference documents including decisions, all programme and management related regulations and rules, official publications, and agreements and relationships with Member States and with the host country, the United Nations, cooperating institutions and other international organizations.
  • Review and approve archives and records management policies and systems, and ensure the successful implementation of approved policies.
  • Supervise the operation of the archives and records management systems.
  • Oversee the development of best-practice and standards, as well as innovations in archives and records management and ensure their efficacy and consistent application throughout the organization; promote, and actively pursue cross-cutting collaboration to enable acceptance and integration of related plans and policies, as well as the broader goals and strategies of the Agency.
  • Establish and implement procedures related to the functions to be performed with concrete objectives, milestones and performance indicators, and review effectiveness and the focus on priorities in line with the results based framework.
Qualifications, Experience and Skills
  • Advanced University degree in the field directly related to archives and reconds management.
  • A degree or extended course work in Management and/or Information Sciences is highly desirable.
  • Minimum of seven years of relevant professional experience.
  • Fully conversant with state of the art digital technology.
  • Proven experience in leading the transition to migration to Electronic Records/Documents Management Systems.
  • Demonstrated high ethical standards and competencies and support to IAEA values.
  • Knowledge of management principles and proven ability to competently lead a multicultural staff and foster an environment promoting excellent performance, integrity, ethical behaviour and innovation.
  • Demonstrated ability to effectively and efficiently manage financial, human, information and knowledge resources, including effective teambuilding.
  • Demonstrated independent, mature judgment and initiative.
  • Proven problem-solving skills.
  • Track record of planning and organizational skills, and ability to work under pressure.
  • Ability to communicate in a clear manner.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Type of Appointment
Fixed-term, 3 years (subject to a probationary period of 1 year)
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $68294 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 27454*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countries are encouragedApplicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Praktikant/-in im Bereich Informationsmanagement

Lufthansa CityLine GmbH


ab sofort

Für unser Tochterunternehmen Lufthansa CityLine suchen wir ab sofort, befristet für drei bis maximal vier Monate, eine/-n Praktikant/-in im Bereich IT.

In unserer Abteilung Informationsmanagement / IT übernehmen Sie die Aufgabe unter Berücksichtigung der vorhandenen Kommunikationssysteme, der Ressourcen sowie der notwendigen Wirtschaftlichkeits-betrachtungen ein neues Kommunikationskonzept zu erarbeiten.

Dazu gehören u.a. die Betrachtung und Analyse der

  • Kommunikations- und Informationsflüsse,
  • Speicherorte und Strukturen,
  • Ansprechpartner, sowie der vorhandenen Kommunikationsformen und -wege.

Die Ergebnisse der Analyse fließen, dann in enger Zusammenarbeit mit dem IM-Management, in ein neues Konzept für die Kommunikation, Information und Dokumentation ein. Schlussendlich soll ein Proof of Concept erarbeitet werden, welches die neue Struktur möglichst einfach unterstützt und ein Entwicklungsszenario aufgezeigt werden, wie das Konzept sinnvoll implementiert werden kann.

Wir bieten Ihnen die Möglichkeit, Ihr methodisches Wissen praxisnah anzuwenden, zu erweitern und ein verantwortungsvolles Projekt mit viel kreativen Spielraum zu bearbeiten.

Ihr Profil

Sie befinden sich in einer fortgeschrittenen Phase Ihres Studiums der Wirtschaftsinformatik oder Informatik mit ausgeprägtem Fokus auf (digitaler) Kommunikation oder der Kommunikationswissenschaften mit Schwerpunkt/Erfahrungen in (digitaler) Kommunikation und entsprechend ausgeprägten Informatikkenntnissen.

  • Immatrikulation über den gesamten Praktikumszeitraum
  • Ausgeprägtes Organisationstalent
  • Selbstständige und strukturierte Arbeitsweise
  • Sehr gute analytische Fähigkeiten
  • Hohes Maß an Eigeninitiative
  • Kenntnisse in Web- und Kollaborationstechnologien

Lufthansa CityLine ist eine hundertprozentige Konzerngesellschaft der Deutschen Lufthansa AG und befördert rund 8,6 Millionen Passagiere pro Jahr. Mit über 50 modernen und umweltschonenden Mittel- und Kurzstreckenjets erreicht die Flotte alle wichtigen Flughäfen in Europa. Täglich führt das Unternehmen rund 360 Flüge zu 78 Zielorten in 25 Ländern durch. Lufthansa CityLine beschäftigt rund 2.260 Mitarbeiter.

Für weitere Informationen:
Christina Ferstl:

Falls wir Ihr Interesse geweckt haben, bewerben Sie sich bitte online!

Knowledge/Information Manager (m/w)

Anti-Infectives Operations, Sandoz GmbH, Kundl

Der Knowledge/Information Manager und sein Team stellen für alle Mitarbeiter von Sandoz-Austria die benötigten Ressourcen zur Informationsbeschaffung (Printmedien, e-Journale, Datenbanken) zur Verfügung und gewährleisten einen raschen Zugriff auf wissenschaftlich technische, medizinische sowie geschäftsbezogene Informationen. Außerdem fällt die Planung, Koordination, Umsetzung sowie Kontrolle von Konzepten hinsichtlich Klassifizierung von unternehmensrelevanten Dokumenten (Records Management) in seinen Verantwortungsbereich.


  • Entwicklung sowie Umsetzung von Projekten hinsichtlich Wissens- und Informationsmanagement
  • Evaluierung und Implementierung neuer Informationsquellen, -plattformen sowie Suchstrategien
  • Ständiger fachlicher Austausch mit allen Nutzer-Gruppen um deren Bedürfnisse zu erfassen
  • Proaktives Unterstützen und Anleiten von Nutzern diverser Informationsdatenbanken
  • Implementierung von Programmen, die das Bewusstsein für Information Governance stärken
  • Implementierung fortschrittlicher Records-Management Standards
  • Durchführung von Mitarbeitertrainings im Hinblick auf adäquates Records-Management und Informationsschutz von geschäftsrelevanten Dokumenten


  • Ausbildung: abgeschlossenes Studium im Bereich IT, Biowissenschaften oder einer verwandten Disziplin
  • Sprachen: ausgezeichnete Englischkenntnisse in Wort und Schrift werden vorausgesetzt
  • Erfahrung: mindestens 3 Jahre Berufserfahrung im industriellen Umfeld
  • Ihr Profil: ausgezeichnete IT-Kenntnisse, starke Führungspersönlichkeit, ausgeprägte zwischenmenschliche sowie Problemlösungskompetenzen, Bewusstsein für aktuelle businessbezogene Entwicklungen und Trends

Wir werden Einstufung und Gehalt auf Grundlage Ihrer fachlichen und persönlichen Kompetenz marktkonform vereinbaren. Darüber hinaus bieten wir Ihnen betriebliche Zusatzleistungen wie Erfolgsbeteiligung, moderne Firmenpension, Kinderbetreuungseinrichtungen, Aus- und Weiterbildungsmöglichkeiten und weltweite Karrierechancen. Für Bewerberinnen und Bewerber aus Österreich sind wir gesetzlich verpflichtet, das Mindestgrundentgelt gemäß Einstufung nach Kollektivvertrag bekannt zu geben. Dieses liegt bei dieser Position bei EUR 50.000,- brutto pro Jahr.

Bitte senden Sie uns Ihre Bewerbungsunterlagen an / career / career opportunities / Job ID 142112BR.