Internship (Archives and Records Management)

Internship (Archives and Records Management)  (TAL-MTGS20170828-001)

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2017-10-11, 4:05:05 PM

Closing Date

: 2017-11-01, 12:59:00 AM

Contract Type: Interns
  

This is a re-opening of a previously posted internship vacancy. Those who have applied need not resubmit an application.

Duration of Internship

12 months

Internships

The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see the Internship web pages for further details).

 The purpose of the programme is:

  • to provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;
  • to benefit the IAEA’s programmes through the assistance of qualified students specialized in various professional fields.

The duration of an internship is normally not less than three months and not more than one year.

 Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.

The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

 Main Purpose

The internship is designed to provide experience in Archives and Records Management Section.

 Functions / Key Results Expected

•  Archival processing constituting appraisal of semi-current records.

•  Assisting in developing promotional activities such as guided tours, exhibitions, and development of an online portal. 
• Creation of finding aids and drafting series level descriptions based on the ISAD (G).
• Developing strategies in long-term preservation of digital records.
• Revision of the institution-wide functional file plan.
• Revision of the institution-wide retention schedule.

Knowledge, Skills and Abilities

  • MS Office

Qualifications and Experience

  • Undergraduate degree or graduate level studies in the relevant fields in archives and records management

 Applicant Eligibility

  • Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.

  • Candidates must not previously have participated in the IAEA’s internship programme.

  • Candidates may apply up to one year after the completion of a bachelor’s, master’s or doctorate degree.

  • Fluency in written and spoken English; fluency in any other IAEA official languages (Arabic, Chinese, French, Russian, Spanish) an asset.

  • Candidates must attach two signed letters of recommendation to their application.

     

Application:

https://iaea.taleo.net/careersection/interns/jobdetail.ftl?job=TAL-MTGS20170828-001&tz=GMT%2B02%3A00

 

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Records Management Coordination Assistant

Records Management Coordination Assistant, G-6. IAEA, Vienna.

Open until 12 November 2016

Records Management Coordination Assistant (G6) – (2016/0629 (001384))

Organization : MTGS-Records Unit

Primary Location : Austria-Vienna-Vienna-IAEA Headquarters

Job Posting : 2016-10-13, 9:18:06 AM

Closing Date : 2016-11-12, 11:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term – Regular

Type and Duration of Appointment

Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.

The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

Main Purpose

Under the supervision of the Unit Head, the Records Management Coordination Assistant monitors the implementation of the work plan and related projects, provides reports, ensures the maintenance of information systems with recordkeeping functionalities at IAEA, provides related training and consultations to IAEA staff and coordinates the record transfers from all units to Records Center.

Functions / Key Results Expected

  • In close cooperation with the Unit Head responsible for monitoring the implementation of the work plan and other projects of the Unit such as maintaining and updating the work plan, adjusting priorities, collecting statistics, and proposing SOWs and specifications following established standards.
  • In close cooperation with the Unit Head implement the Agency`s records keeping policies, procedures and guidelines, oversee activities with special focus on the maintenance of Records Retention Schedules and File Plans.
  • Coordinate records surveys and audits according to establish standards. Ensure dissemination of information regarding established or newly established Records Management policies and procedures, provide user training throughout the Agency. Collect statistics on offered services on regular basis.
  • Serve as contact point for ARMS and coordinate electronic records management projects related to recordkeeping solutions, such as Livelink Opentext or MS Sharepoint development, integration, or upgrade. Within established standards and procedures be responsible for the maintenance of electronic recordkeeping systems ensuring compliance and following international professional standards such as ISO.
  • Provides advisory services such as one-to-one consultations to IAEA staff on information governance, information security, contingency planning, vital records programme.
  • Process active and semi-active records according to ARMS standards and create/maintain inventories, finding aids, storage control databases and reference requests databases for ARMS purposes in context of the information life-cycle concept.

Competencies and Expertise

Core Competencies

  • Planning and Organizing     Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
  • Communication         Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
  • Achieving Results      Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
  • Teamwork      Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

  • Commitment to continuous process improvement           Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
  • Judgement/decision making           Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
  • Knowledge sharing and learning    Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.

Required Expertise

  • Administrative Support        Administrative Support|Data Management           Ability to work very accurately and to pay attention to details.
  • Administrative Support        Administrative Support|Discretion and Respect for Confidentiality       Ability to respect confidentiality when dealing with sensitive matters.
  • Administrative Support        Administrative Support|MS Office (Word, Excel, Outlook, PowerPoint) Working knowledge of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint), which is the IAEA standard.

Asset Expertise

  • Administrative Support        Administrative Support|Guidance and Training   Experience with delivering traings.
  • Administrative Support        Administrative Support|Records and Documents Administration          Knowledge of the Agency’s Administrative Manual and Record Keeping Policy.
  • General Services        General Services|Data and Information Analysis and Reporting            Knowledge of the Agency’s Information Security Policy and Procedures and the Safeguards Manual.

Qualifications, Experience and Language skills

  • Completed secondary education.
  • Specialised training in records and information management highly desirable.
  • A minimum of six years of work experience, three years of which in records management.
  • Demonstrated experience with Electronic Document and Records Management Software (Livelink Open Text, MS Sharepoint) will be considered an asset.
  • Experience in an international organization preferred.
  • Good command of written and spoken English. Knowledge of another official IAEA language (Arabic, Chinese, French, Russian, Spanish) an asset.
  • English language test (level 2) and typing test (level 2) to IAEA standard.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 50052 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks‘ annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

————————————————————————————————————————————————————-

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

IAEA, Archives and Records Management Section, Internship

ARMS Internship – (TAL-MTGS20160518-001)

Primary Location : Austria-Vienna-Vienna-IAEA Headquarters
Job Posting : 2016-10-11, 5:52:58 PM
Closing Date : 2016-10-25, 11:59:00 PM

Contract Type: Interns

The internship will be for a duration of six months.

Tentative start date is mid-November/December 2016.

Internships

The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see the Internship web pages for further details).

The purpose of the programme is:

  • to provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;
  • to benefit the IAEA’s programmes through the assistance of qualified students specialized in various professional fields.

The duration of an internship is normally not less than three months and not more than one year.

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.

The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

Main Purpose

The internship is designed to provide experience in Archives and Records Management Section.

Functions / Key Results Expected

• Archival processing constituting appraisal of semi-current records

• Assisting in developing promotional activities such as guided tours, exhibitions, and development of an online portal

• Creation of finding aids and drafting series level descriptions based on the ISAD (G)

• Developing strategies in long-term preservation of digital records

• Revision of the institution-wide functional file plan

• Revision of the institution-wide retention schedule

Knowledge, Skills and Abilities Required

Skills and Expertise

  •  MS Office (Word, Excel, Outlook, PowerPoint)

Qualifications and Experience

  • Undergraduate degree or graduate level studies in the relevant fields in archives and records management

Applicant Eligibility

  • Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.

  • Candidates must not previously have participated in the IAEA’s internship programme.

  • Candidates may apply up to one year after the completion of a bachelor’s, master’s or doctorate degree.

  • Fluency in written and spoken English; fluency in any other IAEA official languages (Arabic, Chinese, French, Russian, Spanish) an asset.

  • Candidates must attach two signed letters of recommendation to their application.

     

https://iaea.taleo.net/careersection/interns/jobdetail.ftl?job=TAL-MTGS20160518-001

Group Assistant (m/f)

Boehringer Ingelheim is an equal opportunity employer who takes pride in maintaining a diverse and inclusive culture. We embrace all aspects of diversity and inclusion which benefit our employees, patients and communities. Minority/Female/Protected Veteran/Person with a Disability (Applicable in United States of America). 
Group Assistant (m/f) – 25 hours/week166561  

 

The Regional Medical Department located in Vienna manages and coordinates clinical studies in Central and Eastern European countries.

Duties & Responsibilities

  • Support the team and the line manager in all administrative aspects
  • Organize internal and external meetings on international level
  • Prepare agendas and keep minutes from meetings and teleconferences
  • Travel management and administration of travel expenses, budget planning
  • Administration of working hour records
  • Collect data and prepare presentations for monthly reports
  • Design and maintain databases required for operational activities within the group
Please note that this employment will be organized through an external service provider. The Employment takes place exclusively at Boehringer Ingelheim RCV GmbH & Co KG.
For this position we offer an interesting salary package considering your expertise and personal competencies as well as your professional experience. We are obliged by law to state the minimum salary according to the collective agreement, which amounts to € 33.509,28 gross per year (full-time) for this position. Moreover, we offer our employees a variety of attractive social benefits which will be introduced in the personal interview.

Requirements

  • Successful graduation at a commercial school/college (HASCH, HAK, HBLA etc.)
  • Previous work experience of minimum 3 years in administrative tasks, experience in the pharmaceutical industry is an advantage
  • Excellent organizational and highly developed administrative skills 
  • Fluency in English and German (written and verbal)
  • Strong verbal and written communication
  • Proven social skills in an international team
  • Strong MS-Office skills (Excel, Word, Power Point, Outlook etc.)

Our Culture

Boehringer Ingelheim is one of the world’s 20 leading pharmaceutical companies. Headquartered in Ingelheim, Germany, Boehringer Ingelheim operates globally through 145 affiliates and a total of some 47,500 employees. The focus of the family-owned company, founded in 1885, is on researching, developing, manufacturing and marketing new medications of high therapeutic value for human and veterinary medicine.

Social responsibility is an important element of the corporate culture at Boehringer Ingelheim. This includes worldwide involvement in social projects through, for example, the initiative “Making More Health” while also caring for employees. Respect, equal opportunity and reconciling career and family form the foundation of mutual cooperation. The company also focuses on environmental protection and sustainability in everything it does.

In 2015, Boehringer Ingelheim achieved net sales of about 14.8 billion euros. R&D expenditure corresponds to 20.3 per cent of net sales.

For more information please visit www.boehringer-ingelheim.com

Contact

Your application will be reviewed by our recruiting team as well as the respective department. Therefore, we do not state a specific contact person and kindly ask you to use a general salutation in your application.

Siehe: https://tas-boehringer.taleo.net/careersection/global+template+career+section+28external29/jobsearch.ftl?lang=de  

Primary Location

: Europe-Austria-Vienna-Vienna

Organization

: AT-Boehringer Ingelheim Regional Center Vienna GmbH & Co KG (Austria)

Schedule

: Part-time

Temporary Senior Records Management Assistant

Job Title                        Temporary Senior Records Management Assistant

Organization Name         OSCE Secretariat

Location                        Vienna

Grade                           G6

Closing Date of application           21-06-2016

No. of Posts                  1

Background                   Please note that this is a temporary position until 31 December 2016 with possibility of an extension.

The Records Management Unit (RMU) currently comprises four staff members who are responsible for registering official correspondence, overseeing the systematic transfer and destruction of records, handling reference requests, and developing record-keeping tools and resources. RMU also provides advisory services on record-keeping to all OSCE executive structures and actively promotes best practices in records management.

Required competencies

Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work

Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Tasks and Responsibilities    

Under the direct supervision of the Chief, Records Management, the Temporary Senior Records Management Assistant will perform a variety of duties including project-related work as well as administrative tasks. The Temporary Senior Records Management Assistant’s tasks include:

  • Identifying and documenting requirements for records-related projects;
  • Communicating requirements to ICT team;
  • Developing and documenting procedures, user guides, and other reference material;
  • Defining criteria for user acceptance testing, providing feedback and identifying issues;
  • Developing and delivering training to users;
  • Appraising backlog files and integrating them into the Secretariat’s records holdings;
  • Conducting records-related exit procedures for staff members leaving the organization;
  • Assisting with notes verbales administration;
  • Researching a range of information management topics and providing recommendations;
  • Performing other related duties as assigned.

Necessary Qualifications

  • Completed secondary education;
  • A minimum of six years of experience in information management, specifically records management, archival science or library science;
  • Strong knowledge in records management standards and best practices;
  • Experience working on implementation projects relating to records management systems would be an asset;
  • Professional fluency in English; knowledge of other OSCE languages would be an asset;
  • Computer literate with practical experience using Microsoft applications;
  • Experience of working in a multilateral/multicultural environment;
  • Analytical; detail-oriented; client-oriented;
  • Ability to work under time pressure and with tight deadlines;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package

Monthly remuneration is EUR 4,245 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme.

Appointment will be made at step 1 of the applicable OSCE salary scale.

How To Apply: If you wish to apply for this position, please use the OSCE’s online application link found underhttp://www.osce.org/employment.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only shortlisted applicants will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please seehttp://www.osce.org/states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Internship IAEA

Internship – Archives and Records Management Section. International Atomic Energy Agency, Vienna. Open until 9 June 2016

 Internship – Archives and Records Management Section (MTGS)  (TAL-MTGS20160518-001)

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2016-05-26, 9:20:27 AM

Closing Date: 2016-06-09, 11:59:00 PM  

Duration

The internship will be for a duration of six months.

Internships

The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see the Internship web pages for further details).
The purpose of the programme is:
  • to provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;
  • to benefit the IAEA’s programmes through the assistance of qualified students specialized in various professional fields.
The duration of an internship is normally not less than three months and not more than one year.

 Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

Main Purpose

The internship is designed to provide experience in Archives and Records Management Section.

Functions / Key Results Expected

• Archival processing constituting appraisal of semi-current records
• Assisting in developing promotional activities such as guided tours, exhibitions, and development of an online portal
• Creation of finding aids and drafting series level descriptions based on the ISAD (G)
• Developing strategies in long-term preservation of digital records
• Revision of the institution-wide functional file plan
• Revision of the institution-wide retention schedule

Knowledge, Skills and Abilities

Required Skills and Expertise
  •  MS Office (Word, Excel, Outlook, PowerPoint)
 Qualifications and Experience
  • Undergraduate degree or graduate level studies in the relevant fields in archives and records management

Applicant Eligibility

  • Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.
  • Candidates must not previously have participated in the IAEA’s internship programme.
  • Candidates may apply up to one year after the completion of a bachelor’s, master’s or doctorate degree.
  • Fluency in written and spoken English; fluency in any other IAEA official languages (Arabic, Chinese, French, Russian, Spanish) an asset.
  • Candidates must attach two signed letters of recommendation to their application.

Intern, Records Management Unit. OSCE, Vienna

Job Title:                     Intern, Records Management Unit, OSG

Organization Name:  OSCE Secretariat

Location:                     Vienna

Closing Date of application: 04-05-2016

Duration of internship: 3 months starting July 4, 2016 until September 23, 2016

The Records Management Unit (RMU) is a part of the Office of the Secretary General and is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records, and developing and implementing organization-wide records management tools and resources.

Required competencies                  

Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work

Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Tasks and Responsibilities                    

RMU is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below:

  • Providing support for records registration;
  • Assisting with backlog projects such as compiling inventories, weeding and digitizing records (digitizing includes document preparation, scanning, performing quality control and assigning metadata);
  • Assisting with file transfers as required;
  • Assisting with records-related events including planning, publicity, obtaining supplies, setting up and cleaning up;
  • Assisting with records projects including performing research and developing documentation such as policies and procedures and user guides;
  • Performing other records-related tasks as required.

Necessary Qualifications             

  • Applicants should be under the age of 30 and from an OSCE participating State;
  • Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within two years of graduation, or recent graduates or postgraduates, with a background in Archival Science, Records Management or Information Management;
  • Working experience with Electronic Document and Records Management Systems (such as OpenText CS) is an asset;
  • Advanced computer skills;
  • Strong analytical, research and drafting skills;
  • Good organizational skills with ability to process and synthesize information quickly and efficiently;
  • Detail-oriented;
  • Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages is an asset;
  • Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.

Remuneration Package                

The OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses.

The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE.

The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.

How To Apply                    

If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE’s online application link found under http://www.osce.org/employment. Please mention your availability dates in the cover letter.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer an internship with modified terms of reference or a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.Please be aware that the OSCE does not request payment at any stage of the application and review process.

Swarovski: Head of Collection Managemet (w/m)

SWAROVSKI STEHT FÜR LEIDENSCHAFT. SWAROVSKI STEHT FÜR BRILLANZ. SWAROVSKI STEHT FÜR IHREN ERFOLG.

Sie suchen eine neue Herausforderung? Dann nutzen Sie Ihre Chance und bewerben Sie sich für eine Stelle im Swarovski Corporate Archive als

HEAD OF COLLECTION MANAGEMENT (W/M)

Standort: Wattens / Tirol

Referenznummer: 4529-779349-ld

WAS SIE ERWARTEN KÖNNEN
Diese Funktion umfasst ein breites Spektrum von Herausforderungen und bietet hohen Gestaltungsspielraum auf globaler Ebene. Als Head of Collection Management verwalten Sie das kulturelle Erbe von Swarovski, indem Sie die Gesamtkollektion des Swarovski Unternehmens- und Familienarchivs leiten und erweitern.

Zu Ihren Hauptaufgaben gehören unter anderem:

  • 􏰀 Führung eines 7-köp􏰁gen Teams
  • Zentralisierung der Bestände und Verantwortung über die gesamte Tektonik (alle Segmente innerhalb des Archivs)
  • Entwicklung und Implementierung einer einheitlichen globalen Archivierungsrichtlinie
  • Aufbau eines Asset Managements und Records Management bzw. digitale Archivierung insgesamt
  • Organisation des Aktenarchivs
  • Enge Zusammenarbeit mit internen Ansprechpartnern

WAS WIR ERWARTEN
Eine kommunikationsstarke Persönlichkeit, die neben Kundenorientierung und einer Leidenschaft für Geschichte folgende Quali􏰁kationen mitbringt:

  • 􏰀 Abgeschlossenes Studium in Archivmanagment, Geschichte, Geisteswissenschaften oder einer vergleichbaren Studienrichtung
  • Mindestens 5 Jahre Berufserfahrung in einem Archiv, Museum oder ähnliches
  • Erfahrung im Asset Management und Records Management von Vorteil
  • Sehr gute Deutsch- und Englischkenntnisse

WAS WIR BIETEN
Ihr moderner, architektonisch ansprechender Arbeitsplatz in Wattens/Tirol befi􏰁ndet sich in einer der bekanntesten Ferienregionen Österreichs, unweit von Innsbruck. Eine der schönsten Altstädte in Tirol ist nur wenige Minuten entfernt. Ein attraktives Gehaltspaket inkludiert vielfältige Sozialleistungen wie eine hauseigene Kantine, Sportmöglichkeiten und diverse Vergünstigungen.

Aus gesetzlichen Gründen weisen wir darauf hin, dass das kollektivvertragliche Mindestgehalt für diese Position 􏰂 49.900,- brutto p.a. beträgt. Es besteht die Bereitschaft zur Überzahlung, abhängig von Quali􏰁fikation und Berufserfahrung.

Sie möchten mit Ihrer Begeisterung zu unserem Erfolg beitragen? Dann freuen wir uns auf Ihre Onlinebewerbung!

D. Swarovski KG, Wattens Lindsay Duffus, Swarovskistr. 30, 6112 Wattens, Österreich

Section Head (Archives and Records Management), IAEA, Vienna

 Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

Closing Date: 2015-09-22
Duration in Months: 36
Contract Type: Fixed Term – Regular
Organizational Setting
The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.
The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.
Main Purpose
Reporting to the Director of General Services, the Section Head is the Archivist of the IAEA and is responsible for the management of Archives and Records Management services, as well as strategy, monitoring and management of Human Resources and other resources assigned to the section. He/She establishes and leads the maintenance of a framework of policies and services that ensure the creation and management of authentic, reliable and usable records capable of supporting IAEA business functions and activities for as long as they are required.
Role
The Section Head is accountable for defining the Archives and Records Management strategy and in doing so: (1) leads and manages, guides and supports the team, and plans the resources in the most efficient and effective manner; (2) provides substantive expertise leveraging the knowledge and experience in the field, (3) advises senior management in matters of strategy, policy and complex cases, and (4) is a change agent, actively mobilising staff and resources to implement changes.
Partnerships
The Section Head establishes and manages relationships with staff in the Division, and at all levels throughout the IAEA by providing strategic advice and expertise, assistance and guidance in areas for which the section is responsible. The Section Head ensures consistency and coordination of efforts in the provision of the highest quality archive and records management services for all departments and for the Offices reporting to the Director General through appropriate liaison and consultations within the IAEA. The Section Head interacts with the representatives of diplomatic missions and maintains extensive coordination and cooperation with counterparts at other UN and international organizations.
Functions / Key Results Expected
  • Lead and manage an effective team of professionals and staff, promoting internal and external collaboration, and ensuring through learning opportunities, work assignments and recruitment an effective balance of skills and resources.
  • Formulate and manage the strategic plan for the Section;
  • Oversee the Section’s work plans, Human Resources requirements, budget and quality management objectives;
  • Provide specialist advice on archive and records management matters relating to, inter alia, the documents of the Policy-making Bodies including the IAEA Statute, General Conference documents including decisions, all programme and management related regulations and rules, official publications, and agreements and relationships with Member States and with the host country, the United Nations, cooperating institutions and other international organizations.
  • Review and approve archives and records management policies and systems, and ensure the successful implementation of approved policies.
  • Supervise the operation of the archives and records management systems.
  • Oversee the development of best-practice and standards, as well as innovations in archives and records management and ensure their efficacy and consistent application throughout the organization; promote, and actively pursue cross-cutting collaboration to enable acceptance and integration of related plans and policies, as well as the broader goals and strategies of the Agency.
  • Establish and implement procedures related to the functions to be performed with concrete objectives, milestones and performance indicators, and review effectiveness and the focus on priorities in line with the results based framework.
Qualifications, Experience and Skills
  • Advanced University degree in the field directly related to archives and reconds management.
  • A degree or extended course work in Management and/or Information Sciences is highly desirable.
  • Minimum of seven years of relevant professional experience.
  • Fully conversant with state of the art digital technology.
  • Proven experience in leading the transition to migration to Electronic Records/Documents Management Systems.
  • Demonstrated high ethical standards and competencies and support to IAEA values.
  • Knowledge of management principles and proven ability to competently lead a multicultural staff and foster an environment promoting excellent performance, integrity, ethical behaviour and innovation.
  • Demonstrated ability to effectively and efficiently manage financial, human, information and knowledge resources, including effective teambuilding.
  • Demonstrated independent, mature judgment and initiative.
  • Proven problem-solving skills.
  • Track record of planning and organizational skills, and ability to work under pressure.
  • Ability to communicate in a clear manner.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Type of Appointment
Fixed-term, 3 years (subject to a probationary period of 1 year)
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $68294 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 27454*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks‘ annual vacation, home leave, pension plan and health insurance
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Applications from qualified women and candidates from developing countries are encouragedApplicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Intern, Records Management Unit. OSCE, Vienna

Job Title Intern, Records Management Unit, OSG
Organization Name OSCE Secretariat
Location Vienna
Grade
Closing Date of application 30-04-2015
No. of Posts 1
Background
Duration of internship: 3 months starting June 1, 2015 until August 28, 2015
The Records Management Unit (RMU) is a part of the Office of the Secretary General and is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records, and developing and implementing organization-wide records management tools and resources.
Tasks and Responsibilities
RMU is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below:

  • Providing support for records registration;
  • Assisting with backlog projects such as compiling inventories, weeding and digitizing records (digitizing includes document preparation, scanning, performing quality control and assigning metadata);
  • Assisting with file transfers as required;
  • Assisting with records-related events including planning, publicity, obtaining supplies, setting up and cleaning up;
  • Assisting with records projects including performing research and developing documentation such as policies and procedures and user guides;
  • Performing other records-related tasks as required.
Necessary Qualifications
  • Applicants should be under the age of 30 and from an OSCE participating State;
  • Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within two years of graduation, or recent graduates or postgraduates, with a background in Archival Science, Records Management or Information Management;
  • Working experience with Electronic Document and Records Management Systems (such as OpenText CS);
  • Advanced computer skills;
  • Strong analytical, research and drafting skills;
  • Good organizational skills with ability to process and synthesize information quickly and efficiently;
  • Detail-oriented;
  • Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages is an asset;
  • Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.
Remuneration Package
The OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses.
The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE.
The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.
How To Apply
If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE’s online application link found underhttp://www.osce.org/employment. Please mention your availability dates in the cover letter.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer an internship with modified terms of reference or a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please be aware that the OSCE does not request payment at any stage of the application and review process.